In brief
For international sanitary ware sourcing, confirm five areas: installation interfaces, dimensions and accessories, required product evidence, packing and labels, and order responsibilities. Record the destination country and intended use, but approve the exact model against the actual requirements.
Separate the destination from the specification
Record the country, delivery location, sales channel and installation context first. Then ask the buyer or project team to define the requirements. A showroom range and a hotel project in the same country may need different installation formats, component scopes and approval documents.
- Identify the end use: resale, replacement, new construction or refurbishment.
- List mandatory requirements separately from preferred appearance or optional features.
- Mark an unknown requirement as a question; do not substitute a guessed national default.
Use a specification matrix for each product line
Give every requirement an evidence field and an approval owner. The table below is an enquiry structure, not a declaration that a particular model meets these requirements.
| Product family | Specification questions | Approval reference |
|---|---|---|
| Shower configuration | Overhead shower, hand shower, rail, hose and controls required | Model drawing and complete included-parts list |
| Installation | Exposed or concealed layout; mounting and connection details; water supply | Model installation instructions reviewed by the installation team |
| Finish and packing | Approved finish reference; component protection; parts per set; carton data | Sample approval and model-specific packing specification |
Check documents against the model, not the brand name
Start with the document requirement supplied by the responsible local adviser or project team. Check the product identifiers, configuration, issuer, scope and relevant dates in the evidence you receive. A document about a different model, assembly or use does not resolve the question for the quoted item.
- Keep required evidence and evidence received in separate columns.
- Ask the issuer or responsible adviser to clarify ambiguous scope.
- Record unresolved gaps before accepting a quotation or approving a sample.
Agree labels, packing and the receiving plan
The buyer's warehouse needs to identify each model and its components without opening every carton. Agree model references, set markings, requested label language and the relationship between carton marks and the packing list. Confirm any destination-specific requirements with the responsible party before artwork approval.
Keep one approval record across markets
Use a separate row for every approved model and destination combination. Record the drawing revision, fittings, packing reference, evidence status and decision owner. If a product is reused in another market, review those fields again instead of copying the original approval unchanged.
Questions buyers ask
Is a product suitable everywhere if the dimensions match?
No. Dimensions are one part of the review. Installation interfaces, included components, required product evidence and intended use must also match the destination and project brief.
What can I send if the final specification is not ready?
Send the country, use case, product category, reference images or drawings, and a preliminary quantity plan. Clearly mark what is mandatory, preferred and still unknown.