In brief
Compare sanitary ware quotations line by line: exact model and configuration, included accessories, quantity basis, packaging, product evidence, inspection scope and written commercial terms. Flag missing information instead of treating it as included or assigning it a zero cost.
Give every supplier the same comparison basis
Send a controlled RFQ with a reference for each line. Ask suppliers to state any deviation and identify the offered model. Keep the original requirement and the supplier response in separate columns so alternatives remain visible.
Use this quotation comparison table
Copy these fields into your purchasing sheet. The status for each line should be confirmed, excluded or awaiting clarification, not silently assumed.
| Compare | Ask for | Common ambiguity |
|---|---|---|
| Model and fit | Model reference, drawing revision, outlet and dimensions | Similar photos but different installation requirements |
| Included components | Shower heads, hoses, controls, rails, fixings and other required parts | An individual shower head price compared with a complete system |
| Quantity basis | Quantity per line and applicable order conditions | Price tied to a different order mix |
| Packing | Units per carton, component cartons, dimensions, weight and labels | A multi-component shower set counted as a single carton without confirmation |
| Evidence and approval | Model documents, sample terms and agreed inspection scope | General certificate presented as model-specific evidence |
| Commercial scope | Currency, quote validity, payment terms and delivery responsibility | Unstated charges or responsibilities outside the quoted scope |
Resolve exclusions before comparing totals
Ask for clarification where an accessory, packing option, inspection step or requested document is not explicitly included. Review any additional cost or lead-time effect in writing. Do not estimate taxes or import charges from a generic website; obtain destination-specific information from the appropriate adviser.
Record assumptions and acceptable alternatives
An alternative may be worth considering, but it is not automatically equivalent. Record differences in installation, material or finish, fittings and packing. Have the responsible buyer or project team approve substitutions before they are incorporated into the order.
Keep the accepted quotation connected to the order
Retain the accepted revision with the approved drawing, sample record and packing instructions. Ask for a written update if the model, quantity, component scope or schedule changes. The comparison sheet is a decision aid; the final agreement controls the order.
Questions buyers ask
Can I compare quotes by unit price alone?
Only after the model, configuration, quantity basis, included parts, packing and commercial scope are comparable. Otherwise the same unit-price label may refer to different offers.
What if a quotation does not mention a required document?
Mark it as awaiting clarification. Ask whether the document is available for the exact offered model and confirm its scope before making the approval decision.